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Meetings – What are you taking from them?


It doesn’t matter what type of job you have, there are typically regular meetings.  You could be a lawn guy on a golf course…you probably have a morning meeting.  You could be working on a construction site…you probably have daily meetings on what to work on.  And if you work in an office or do office-based work, you probably have more meetings than you want.  Everyone has meetings.

We have all these meetings, but are we taking anything from them, or are we just going through the motions?  Check out this story about Martin and how he learned to take more from his meetings…

A Meeting of the Minds

Martin was returning to work in his London office after spending two weeks with his brother over in New York. He was coming back with a heavy heart. It was not just that it was the end of a wonderful holiday; it was not just that he invariably suffered badly from jet lag; it was that Monday mornings always began with a team meeting and, over the months, he had grown to hate them.

Martin was aware that colleagues approached these meetings with hidden agendas; they indulged in game-playing; and he knew that people were not being honest and open. The meetings themselves were bad enough – but then there was all the moaning afterwards. “The usual people saying the usual things”. “I could have improved on that idea, but I wasn’t going to say”. “I was thinking of making a suggestion – but I couldn’t be bothered”.

As this morning’s meeting began, Martin braced himself for the usual moroseness and monotony. But, as the meeting progressed, he became aware of a strange background noise. At first, he thought that he was still hearing the engine noise from the aircraft that had brought him back to London – he had had to sit over the wing and the droning was terrible. But, as he concentrated on the noise, it became a little clearer.

He realized – to his amazement – that he could hear what his colleagues were thinking as well as what they were saying. As he concentrated still harder, he found that he could actually hear what they were thinking at the same time as they were speaking. What surprised him, even more than the acquisition of this strange power, was that he discovered that what people were saying was not really what they were thinking. They were not making clear their reservations. They were not supporting views which they thought might be unpopular. They were not contributing their new insights. They were not volunteering their new ideas.

Martin found it impossible not to respond to his new knowledge. So he started to make gentle interventions, based more on what he could hear his colleagues thinking than on what he could hear them saying. “So, John are you really saying …” “Susan, Do you really think that
” “Tom, Have you got an idea on how we could take this forward?”
He was aware that his colleagues were unsettled by how insightful were these interventions. They looked at him mystified. In truth, he felt rather proud of his newly-acquired talent.

Emboldened now, Martin forgot his usual misery at participating in such meetings and began making comments of his own. However, he became aware that some of his colleagues were looking at him quizzically. One or two even had a gentle smile playing on their lips. Only gradually did it dawn on him – they could hear his thoughts and he was not really saying what he was thinking.

As the meeting progressed, Martin became aware of changes to the tone and style of the event. It was clear to him now that, one by one, each member of the meeting was learning how to hear the thoughts of all the others and this was subtly changing how they inter-acted with one another. The game-playing started to fall away; people started to speak more directly; views became better understood; the atmosphere became more open and trusting.

The meeting ended. As people left the room, Martin found that he could still hear what they were thinking. “That was the best meeting we’ve ever had.” “All meetings should be like that.” “In future, I’m going to say what I think”.

Author: Roger Darlington

The Takeaway

Meetings are a necessary evil, and for some, they’re way to frequent.  But instead of just going in, being the fly on the wall, and wishing it to be over, seize the opportunity.  Be the person who is insightful.  Meetings are a great way to show your value.  No, you don’t want to be the pain-in-the-butt guy in the meeting, but you can surely add value with insights, saying what you think, and asking others what they think.

Take you next meeting and turn it into a meeting of the minds.  Sometimes all it takes is for one person to show an interest to get everyone on board.

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